10 Essential Steps for Choosing the Best Event Rental Company in Indianapolis

Planning a successful event depends on many things. One of the most overlooked essential steps is choosing the right event rental company. In Indianapolis, there are myriad of event rental companies to choose from depending on what you are looking to rent. Each company offers a unique set of services and equipment options. In this blog post, we will discuss the top 10 things to consider when choosing an event rental company in Indianapolis.

1. Location

The location of the event rental company can impact the cost of transportation if you choose their services. You want to look for an event rental company near you. Having a rental company centrally located, such as in the heart of downtown Indianapolis, can be advantageous as it can provide more easy access to the equipment and décor you need for your event. Additionally, it can reduce the cost of transportation, as the rental company can quickly and easily deliver the equipment and décor to your event location.

2. Equipment and Décor Options

The availability of rental equipment and décor options is also an important factor to consider when  choosing an event rental company. Event rental companies in Indianapolis offer a wide range of equipment and décor options, from tables and chairs to linens and lighting. However, you have to consider the style and theme of your event when choosing an event rental company. Do they have a variety of products that will fit the vision you have for your event? Or are they limited in the equipment and décor they can provide? It’s important to make sure the rental company you choose has the ability to provide the items you need to make your event stand out.

3. Cost and Value

The cost of renting equipment and services from an event rental company can vary greatly, depending on the type of equipment and services you need, as well as the location of the event rental company. When deciding on a rental company, you should compare prices and services to ensure that you’re getting the best value for your budget. Keep in mind that cheap is not always the best option when it comes to event rentals. Quality and customer service are just as important as cost when choosing a rental company. Quality equipment and services can make or break an event. So, look for a company that has a track record of providing quality products and services. Also, don’t be afraid of asking for a discount.  You’ll be surprised how many companies offer discounts for large orders or if you’re returning customer.

4. Quality and Maintenance of Equipment

The quality and maintenance of the equipment and décor options offered by an event rental company can greatly impact the success of your event. The quality of the equipment and décor that you choose can have a direct impact on the comfort, safety, and enjoyment of your guests. Some event rental companies in Indianapolis offer equipment that is designed for heavy use to withstand the rigors of a large event. On the other hand, others may offer equipment that is more delicate and better suited for smaller events.

5. Customer Service and Support

The level of customer service and support offered by an event rental company can also impact the success of your event. When choosing an event rental company, it’s important to ask about the level of support and customer service offered, as well as the availability of a dedicated event coordinator. Some rental companies in Indianapolis offer full-service event planning, including setup and tear-down, while others may only offer rental equipment and services.

6. Reputation and Reviews

Reputation and customer reviews! This is critical. Do your research and read online reviews from past customers to see what they have to say about the event rental company and their experience.  This should give you a good sense of their reliability and service quality. You can also ask for references and check with event industry professionals to get a more well-rounded perspective. A trustworthy event rental company should have a positive reputation and a history of satisfied customers.

7. Flexibility and Customization

Another key factor to consider when choosing an event rental company is their level of flexibility and customization. Some companies may have strict policies and limited options, while others offer more leeway and the ability to create a unique event. It is important to find a company that can accommodate your specific needs and preferences, whether it’s the type of equipment, setup, or other arrangements. When evaluating a rental companies, be sure to inquire about their policies and options to see if they can provide the level of flexibility and customization you need.

8. Pricing and Payment Options

Of course, price is also an important factor when choosing an event rental company. Be sure to compare prices and payment options across different companies to see which ones offer the best value for your budget. Some companies may have hidden fees or require large deposits, so it’s important to read the fine print and understand the full cost of your rental. Additionally, consider the payment options available and see if they align with your preferred method. A trustworthy company should be transparent about their pricing and payment options and provide a clear, easy-to-understand.

9. On-Site Visits and Consultations

Finally, consider visiting the event rental companies in person. Call then to schedule consultations to see their equipment and facilities. During the consultation, take the opportunity to ask questions, discuss your specific needs and preferences. It really helps to share with them your vision board of you have one.  If possible, ask if they can set up and stage the equipment and décor to visualize how it will look at your event. This can help you to make sure that the equipment and décor you choose is the best option for your event and not only meet your needs, but also fits your style and theme.

10. Flexible Weekend Hours

When looking for event rentals, it’s important to consider the operating hours of the company. Most event rental companies in Indianapolis have operating hours that are generally during normal business hours Monday through Friday and closed during the weekends.  If they are closed during the weekends, it is important to find out what their weekend or after-hours customer support is like.  Having a company that has after-hours customer support can be a great asset when planning an event. For example, an rental company that offers weekend or after hours on call services can ensure that any issues that may arise can be quickly and efficiently addressed. This can provide a level of reassurance and peace of mind for those planning events.

Additionally, having flexible weekend hours for returning and picking up items is a great way for event rental companies to provide convenience and value to their customers. This can be especially helpful for those planning events and who do not have the time or flexibility to take time off during the weekdays to return or pick up items. By having flexible weekend hours, customers can easily return or pick up items without having to take time off from their work week. This can be a great asset for those looking for event rentals near them.

Conclusion

Lots to consider when selecting an event rental company in Indianapolis. Important factors such as equipment and services, flexibility and customization should be considered. Equally important is the pricing and payment options, reputation and customer reviews, and on-site visits and consultations. By doing your research and evaluating different companies, you can find a trustworthy and reliable company that will help make your event a success.

Violet Vintage Rentals – Event Rental Company in Indianapolis

Violet Vintage Rentals is an event rental company located in downtown Indianapolis. We offer a wide selection of furniture and décor options to fit any style or theme.

Violet Vintage Rentals strives to offer the highest quality of customer service and support to ensure your event is a success all through the rental process. From the beginning to the end, the Violet Vintage Rentals team are there to help you with your event rental needs.

Contact us to schedule your shop visits and consultation. We will be glad to help you visualize how your event will look and discuss any customization you may need.